Executive Assistant (AI-Savvy)
About the role
We're looking for a proactive and highly organized Executive Assistant to support the Founder across multiple international businesses spanning the UK, Europe, the Middle East, and Asia. This is a fast-paced role for someone who thrives on keeping things organized, enjoys solving problems, and is comfortable using AI tools to improve productivity.
What you'll do
- Manage calendars, meetings, and travel across multiple time zones.
- Organize and prioritize emails, ensuring urgent matters are addressed promptly.
- Coordinate projects across several businesses.
- Prepare documents, presentations, and reports.
- Maintain databases, contacts, and business records.
- Assist with basic bookkeeping administration, including expenses and receipts.
- Coordinate logistics, suppliers, contractors, and external partners.
- Use AI tools such as ChatGPT and Claude to draft content, streamline workflows, and improve efficiency.
- Support publishing, documentation, and special business projects.
Requirements
- 3+ years of Executive Assistant, Senior Administrative, or Operations support experience.
- Excellent English communication skills.
- Strong organizational and time management abilities.
- Confident working independently in a remote environment.
- Tech-savvy with Microsoft Office, Google Workspace, and productivity tools.
- Experience using AI tools is highly desirable.
About Outsourced
Outsourced is a leading offshore staff outsourcing company in the Philippines, delivering dedicated full-time remote talent and offshore staffing services to global businesses of all sizes. We specialize in building high-performing offshore teams tailored to your operational needs. Offering both flexible work-from-home and premium office-based setups, we invest heavily in cutting-edge technology and optimal working environments, ensuring your team operates seamlessly and productively from day one.
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