Executive Assistant - AI Implementation & Operations

About the role

Executive Assistant with an AI implementation background supporting company leadership—combining executive assistance with AI tools, workflow automation, and process optimization across the organization.

What you'll do

• Manage executive calendars, meetings, communications, travel, and confidential executive priorities.
• Identify repetitive tasks to automate and implement AI-assisted workflows using ChatGPT, Claude, Gemini, Make, Zapier, or n8n.
• Track projects, deadlines, and cross-functional initiatives; develop and document SOPs and internal workflows.
• Maintain CRM records, lead pipelines, client onboarding, and business development support materials.
• Create and maintain documentation for AI workflows, automation systems, and company knowledge bases.

Requirements

• Minimum 3 years as an Executive Assistant, Operations Coordinator, or similar role.
• Demonstrated experience implementing AI tools or workflow automation in a business environment.
• Experience with Zapier, Make, n8n, or similar automation platforms.
• Advanced proficiency with Google Workspace and Microsoft Office.
• Excellent written and verbal English communication skills.

AI Alerts shares third-party job opportunities for informational purposes only. We are not the employer and are not involved in the hiring process. Always verify the company and role through official channels before applying, and never pay to apply, train, onboard, process documents, or secure a job offer. Legitimate employers do not ask applicants for money. Read our Terms to learn more.