WFH Executive Virtual Assistant (AI Productivity & Communications)
About the role
Our client is seeking a highly trusted Executive Virtual Assistant to support senior leadership in managing email workflows, optimizing executive communication, and enforcing strict data security standards. This role requires exceptional discretion, professionalism, and accountability in handling sensitive business information. Schedule: Monday-Friday, 8:00 AM-5:00 PM EST (40 hours/week, 1-hour unpaid break).
What you'll do
- Streamline and organize executive inboxes and email workflows to guarantee timely, professional, and accurate responses
- Draft, edit, and send high-level correspondence on behalf of executives, leveraging AI tools (e.g., ChatGPT) to maximize efficiency without compromising quality
- Identify and filter phishing or spam attempts, enforce strict data confidentiality, and immediately report potential security risks or breaches
- Maintain password security, obtain approval before downloading software/data, and share information strictly through approved platforms
- Coordinate seamlessly with internal teams via Microsoft Outlook and Teams
Requirements
- Proven experience as an EA or VA supporting senior leadership
- Advanced proficiency in Microsoft Outlook (inbox optimization) and Microsoft Teams
- Strong knowledge of email security, phishing detection, and data protection standards
- Hands-on experience using AI tools (e.g., ChatGPT) to boost productivity
- Superior written communication, organizational skills, and sound judgment
- Work from a private, secure workspace with dedicated internet (no public Wi-Fi) and 2FA-enabled systems
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